Privacy notice for CCTV

This page explains how your information will be held about you and processed by Waverley Borough Council.

 This page contains information about:

  • who we are
  • why we collect your personal information
  • the legal basis for using your information
  • who we may share your information with
  • how you can access the information we hold about you
  • how long we keep information about you
  • further information and Data Protection Officer

Who we are

Waverley Borough Council will be the Data Controller for the personal information it collects via its Public Space and Council; Offices CCTV system. Personal information can be anything that identifies and relates to a living person.

Why we collect your personal information

Waverley will use CCTV for the purposes of reducing crime, disorder, anti-social behaviour and the fear of crime by helping to provide a safer environment for those people who live and work in the area and for visitors travelling through the area.

Waverley Borough Council currently has CCTV installed in its offices in Godalming and the attached car park, one permanent camera installed in the borough and may install CCTV (Closed Circuit Television) cameras in various locations within the borough as and when required. (Add body cameras to paragraph once purchased)

Generally, signs are displayed in all locations, notifying you that overt CCTV is in operation and providing details of who to contact for further information about the scheme.

There may be occasions, where the council needs to use covert CCTV and therefore there will be no signs displayed notifying you that CCTV is in operation. On such occasions the Council will comply with all relevant legislation, including the Regulation of Investigatory Powers Act (RIPA).

The main purposes of the CCTV system is to provide assistance to the police and enforcement agencies to detect, deter and prevent crime and disorder; to help identify, apprehend and prosecute offenders; to provide the police/council with evidence to enable criminal and/or civil proceedings to be brought in the courts; and to maintain public order.

Some examples of how we use your data are provided below; please note this is not an exhaustive list:

  • providing evidence in criminal proceedings (Police and Criminal Evidence Act 1984 and Criminal Procedure and Investigation Act 1996)
  • providing evidence in civil proceedings
  • the prevention and reduction of crime and disorder
  • the investigation and detection of crime
  • identification of witnesses

The legal basis for holding and processing the data comes under;

  • Section 163 of the Criminal Justice and Public Order Act 1994
  • Crime and Disorder Act 1998
  • Protection of Freedoms Act 2012
  • In certain Circumstances - Regulation of Investigatory Powers Act

    Public task - the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law

Who we may share your information with

We will only disclose CCTV recordings or images to third parties such as the police to comply with a legal obligation, or where legally permitted, such as for crime prevention and detection

Information may be shared with:

• Waverley Council CCTV operators

• Internal/External enforcement agencies Trading Standards, HMRC, Immigration

• Police Forces

• Fire and Rescue Services

  • with members of the public under very strict Data Protection or Freedom of   Information conditions

• we will also share information with Insurance Companies, but only when we have been authorised by the Data Protection officer/team at Waverley Borough  Council

Accessing the information we hold about you

You have the right to request, in writing, details of the information that is held about you and also the right to access a copy of the footage. This may be by the Council providing copies of documents or by inviting you to view the footage at one of its offices, if appropriate.

Waverley Borough Council will not charge a fee to access your information. Sometimes there may be information that we are not allowed to show you, such as

  • details about other people – this is called third party information

How long we keep information about you

All CCTV recordings are retained for a period of 31 days and automatically deleted thereafter. However, on occasions there may be a need to keep images for longer – for example where a crime is being investigated.


Find out about the General Data Protection Regulation and Data Protection Act 2018 and your rights: https://www.waverley.gov.uk/privacynotice

Contact us

If you have a concern about how we are using your information, we would ask you to contact us in the first instance.

Our Data Protection Officer makes sure we respect your rights and follow the law. If you have any concerns or questions about how we look after your personal information, please email the Data Protection Officer at dpo@waverley.gov.uk

Page owner: Henry Ascoli. Last updated: 11/03/2019 16:46

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