Privacy notice for planning policy consultations

Waverley Borough Council is committed to protecting your privacy when you use our services.

The information that you provide as part of this consultation will be held by the council and will only be accessed by authorised council employees or certain third parties in the circumstances set out below. We will only use the information for the purpose of contacting you regarding;

  • Updates on Local Plan stages including consultations, invitation to consultation events, submission, examination and adoption
  • Updates and stages of CIL examination and adoption
  • Providing information on planning policy news, events, activities and services
  • Other Planning consultations
  • Research on your opinions on current services or potential new services

The information submitted will be processed, analysed and the council will consider the issues raised. The responses cannot be treated as confidential and apart from personal data (addresses, email addresses, telephone numbers) the name of the respondent and the comment will be made public.

This information will be maintained on a secure consultation database administrated by Waverley Borough Council Planning Service and managed by a third party.

Your information will be shared with the third party who provides the consultation database. The council has a formal contract with this data processor who helps the council manage a consultation database. They have access to view your personal data but will not process the data in any way. 

In addition, your information may be shared with consultants working to support the Planning Policy team or the appointed independent examiner. We share this information in order to ensure that the views of the respondents feed into the examination of the Local Plan.

Your information will not be used for any other council purpose, unless we have your consent, or this is provided by law.

You may have your details removed at any time from this database by contacting

Your personal data will be retained whilst there is a lawful purpose to do so, for example for the preparation of a Local Plan, or whilst direct communications with this group is required. However, the database will be reviewed periodically in order to maintain an up to date contact list.

How can I access the information you hold about me?

By making a Subject Access Request (SAR) online  or via an email on or writing to the Data Protection Officer, Waverley Borough Council, The Burys, Godalming, Surrey, GU7 1HR.

How can I complain?

You have the right to lodge a complaint with the Information Commissioners Office if you believe that your data is being held or used contrary to your consent.

Further Processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek you prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Planning Policy Manager at Waverley Borough Council, Planning Service, The Burys, Godalming Surrey GU7 1HR or telephone 01483 523291

Page owner: Alice Knowles. Last updated: 21/02/2019 13:39

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