Petitions

If you wish to raise an issue or concern or have your views heard on a council matter or policy you may want to set up a petition. Anyone who lives, works or studies in Waverley may submit a petition to us. 

The information below explains more about petitions and how we will deal with them.

Checklist for submitting a petition

Where to send petitions

Our response to petitions

What we do when we receive your petition

What to do if you feel your petition has not been dealt with properly

More information


Checklist for submitting a petition

Use the checklist below to ensure you meet all the requirements of our petitions scheme:

  • A clear, concise statement at the top of the petition which explains a) the subject of the petition and b) what action you want us to take
  • Identification of the petition organiser using name, address and contact details
  • Names and addresses of all signatories. All signatories must live, work or study in the borough and provide the relevant address. Addresses will be checked by us and where they cannot be verified, the signatures will be rejected.
  • For the petition to be treated as a petition (rather than a complaint), at least 500 signatures
  • If the petition has 2,000 to 4,999 signatures- an indication of whether you want to call a senior officer to account, which senior officer you want to call to account and what you want them to tell you
  • Ensure your petition is not concerning a planning or licensing application
  • Ensure your petition does not relate to an issue on which there is already a right of appeal (Housing Benefit decisions, Licensing decisions and Planning decisions)
  • Ensure your petition doesn't relate to an issue or is on a similar subject to one that we have received in the last twelve months.

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Where to send petitions

You can email your petition to committees@waverley.gov.uk.

You can also send a hard copy petition to:

Democratic Services
Waverley Borough Council
The Burys
Godalming
Surrey
GU7 1HR

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Our response to petitions

We will acknowledge your petition within five days if it is submitted electronically and within 10 days from the date of receipt if it is submitted by post.

The acknowledgement will say what we propose to do with the petition and tell you the date of the meeting it will go to (if it is to go to a meeting). If appropriate, we will outline what we may be able to do in response to the petition. 

Once you have submitted your petitions, the number of signatures it gets will determine our response.

Up to 500 signatures

An officer will respond to you. The petition will be treated as a Level one complaint.  See our Complaints, compliments and suggestions.

500 - 999 signatures

A member of the Executive will respond to you.  You will receive a response from the appropriate portfolio-holder (this is a councillor who is a member of the cabinet and who has special responsibility for certain areas of our work).

1,000 - 1,999 signatures

The Executive will consider your petition at a meeting.

If you wish to present the petition yourself, you will need to give ten working days notice to Democratic Services. You will be given a maximum of four minutes to present your petition.

What happens next?

The Executive will decide whether to refer the matter to an appropriate Overview and Scrutiny Committee for further consideration, or whether to make a decision on your demands at the meeting.

Once the Overview and Scrutiny Committee have considered the matter, they will make a recommendation back to the Executive who will make a final decision.

2,000 - 4,999 signatures

A relevant senior officer will be called to a meeting of an Overview and Scrutiny Committee to give evidence (if you have requested this in your petition).

You must explain, when you submit your petition, what information you want from the officer.  If you want to ask the officer questions yourself, you will need to give ten working day's notice to Democratic Services. You will be given a maximum of four minutes to introduce your petition. Only the Corporate Management Team, including Heads of Service can be called to account.

What happens next?

The Overview and Scrutiny Committee will make a recommendation based on the evidence given to Executive, who will then make a decision on your petition.

5,000 or more signatures

Your petition will be debated at a meeting of the full Council.

If you wish to present your petition to the Council, you must give ten working day's notice to Democratic Services.  You will be given a maximum of four minutes to introduce your petition.

What happens next?

The full Council will make a decision on your petition. They could refer it to an appropriate Overview and Scrutiny Committee for further investigation, but this would be unusual.

Other actions

We may also choose to take additional action where it is considered appropriate. Such action could include:

  • Holding a meeting with petitioners
  • Conducting an internal inquiry
  • Holding a public consultation

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What we do when we receive your petition

We will acknowledge your petition within five days.

The acknowledgement will say what we propose to do with the petition and tell you the date of the meeting it will go to (if it is to go to a meeting). If appropriate, we will outline what we may be able to do in response to the petition.

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What to do if you feel your petition has not been dealt with properly

You should submit a complaint in writing (letter or email) to us (if we have dealt with your petition), the complaint should be submitted no later than 28 working days from receiving our response to your petition. It would be helpful if you would explain in what way you feel the petition has not been dealt with properly, and whether this relates to the decision taken or the process.

A reviewing officer will be identified by Democratic Services, to consider the way in which the petition was handled. They will normally refer the matter to the appropriate Overview and Scrutiny Committee, which will consider the adequacy of the response.

The Executive Director will respond via letter to the petition organiser within 28 days of receipt of the request for review.

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More information

For further information, please e-mail committees@waverley.gov.uk or telephone 01483 523351.

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Page owner: Fiona Cameron. Last updated: 21/02/2019 14:13

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